Zoom has announced Notes, a new workspace to create and collaborate before, during, and after meetings. Notes allow users to create and share content within a Zoom Meeting and collaborate with others on the call for real-time inputs—eliminating the distraction of jumping between Zoom and third-party documents and tools. Users can even continue to work in Notes outside of meetings asynchronously and share them for collaboration anytime, anywhere.
“We wanted to offer a clean user experience that allows users to create agendas and notes while staying within the Zoom platform instead of jumping to other content management tools,” said Darin Brown, head of productivity applications at Zoom. “With Notes, it’s seamless to create and share personal and collaborative notes in and out of meetings.”
With Notes, Zoom users can seamlessly collaborate before, during, and after meetings so that all necessary stakeholders are on the same page:
- Before a meeting: Create a note, build an agenda, and share it with attendees in advance of the meeting.
- During a meeting: Open a note and share it with others so they can collaborate during the meeting.
- After a meeting: Share a note with anyone who may benefit from the content.
Users will be able to easily access existing notes from the in-meeting navigation bar or start a new note during a meeting. Note creators will have the ability to initiate a sharing session during the meeting to collaborate in real-time, just like Zoom Whiteboard.
Notes offers a robust editor with extensive formatting options such as font, styling, bullets, colours, and more. Additionally, users can add images and links to their Notes, and content is auto-saved at regular intervals to preserve work. From quick and simple memos to robust notes and documentation, Notes provides a clean workspace to capture and share content in and out of meetings.
Notes creators have the ability to grant access to other attendees during a meeting only or to extend access after the meeting. If an attendee joins late and a note has already been shared in the meeting, they will see the shared note at the top of their Notes tab in the Zoom client. Users also have the ability to multitask by taking notes alongside the meeting, or by expanding and collapsing the right panel so they can take notes on another screen.
The Notes dashboard also offers the ability to sort, filter, and share Notes. Users can take advantage of key management functions like starring (favoriting) a note for later, and deleting, editing, or sharing a note directly from the dashboard.
Available for all users at no additional cost, Notes will roll out in the coming weeks.